Come work with us!

As part of the administration team, you will be responsible for the day-to-day administrative operations and contribute to the implementation and development of internal procedures to improve the efficiency of the company.

This role includes a wide range of activities involving financial, legal, administrative, accounting and human resources. This role requires clear communication, excellent organizational and problem solving skills and superior attention to detail.

Key Tasks and Responsibilities:

• Monitor cash flow and maintain reports;
• Prepare accounts payable list and required authorizations;
• Report monthly to the management team with a summary of accounts;
• Register new vendors through the accounting system and banking portal;
• Oversee payment terms and follow up with suppliers;
• Be the main point of contact with clients on administration, collection and payment issues, providing / requesting the required information so that each party can be properly registered to initiate and manage the project;
• Perform payroll payments;
• Ensure compliance with all required tax information;
• Monitor all tax obligations and manage payment accordingly;
• Perform bank reconciliation with the accounting system and prepare the monthly VAT and ISR report for reporting to SAT, ensuring that the results are identical to those of the outsourced accounting firm;
• Ensure that the compliance of the accounting report is aligned with the information collected by the Canadian firm;
• Monitor and report internal billing between MASSIVart Mexico and Canada;
• Complete, update and manage internal sales tools to ensure the quality of information is as accurate as possible;
• Communicate daily with the management team for ideal team structure and organization;
• Support in the drafting and review of contracts, working hand in hand with external legal counsel;
• Support in the administrative and legal payroll management processes;
• Support in human resources administrative management processes;
• Work with the management team to develop the financial model for the business.
• Work with the team of directors to define an appropriate tax strategy
• Provide administrative support to the dedicated accounts team as needed

Skills we are looking for:

• Bachelor’s degree in business administration or related field.
• At least 2 years of experience in a similar field
• Excellent communication skills, both oral and written
• Experience and management of budgets and deadlines
• Resourcefulness, autonomy, attention to detail and multi-disciplinary skills
• Excellent Excel proficiency
• Knowledge of QuickBooks Online environment is a plus
• Comfortable with technology tools and Google environment
• Excellent time and priority management skills
• Be a results oriented person
• Negotiation skills
• Bilingual (Spanish and English)

The person working in the Design and Research area will be responsible for supporting the creative department in the development of various projects, focused mostly on the creation of visual content. The role consists of participating in brainstorming sessions, developing presentations from the strategy and concept created by the creative team, and supporting the team in maintaining internal materials up to date.

Skills:

• Excellent organizational and planning skills.
• Time and priority management
• Curious
• Creative
• Ingenious
• Adaptable
• Knowledge of Adobe suite and, if possible, in 3D modeling software
• Bilingual Spanish / English

Responsibilities:

• Attend briefs from the creative and sales department to extract relevant information for idea development.
• Participate in ideation and conceptualization sessions with the creative and sales team.
• Make presentations in conjunction with the Head of the Creative Department. This includes creating designs and visual content.
• Research and recommend new ideas for creative proposals
• Research image and video content.
• Have graphic design and rendering development skills to include previews and sketches of proposals when necessary.
• Assist in writing and editing of various texts and documents like presentations, reports, applications, etc.
• The translation of various documents.
• Support with social media content suggestions.
• Maintain updated credential documents and other master templates.

Experience:

• Studies related to design, arts or humanities.

Job Description
The environmental designer collaborates in the design and realization of interior spaces (museums, hotels, commercial spaces, etc.), ephemeral spaces (stands, trade shows, exhibitions, etc.), exterior spaces, objects and furniture. Their sphere of intervention applies to sectors of activity as diverse as architecture, design, art and scenography.

With a solid artistic culture and great creativity, the designer works within a multidisciplinary team. It is hand in hand with the creative team and the production team. They are particularly involved in the creation/design phase, the elaboration and shaping of projects (3D, photo editing), plans, choice of materials, etc.).

Main responsibilities

• Create concepts;
• Communicate projects visually (2D and 3D);
• Technically develop concepts for production/manufacturing;
• Develop technical solutions;
• Ability to work on projects at different scales (furniture design to interior design for example);
• Respect determined deadlines and budget;
• Ability to work on several projects simultaneously.

Required profile

• Good knowledge of software (Autocad, Sketchup, V-Ray, Photoshop, Illustrator, Indesign, etc.);
• Currently studying or have completed studies related to environmental design, interior design, etc..;
• Eclectic experience (world of design, events, museums, art, culture, etc.);
• Autonomy, dynamism, communication, attention to detail and multi-disciplinarity in a collaborative context;
• Have an innovative and creative spirit;
• Excellent time and priority management;
• Languages: French and English, read and spoken;
• To be able to come to work in the Montreal office if the health rules related to Covid-19 allow it;
• To be at ease with the idea of teleworking: organization and autonomy required.